Click on a section below to read the details.
Membership Policies	Collection Policy
Download PDF	Download PDF
Eligibility	Collection Policy
Dependents	Collection Procedures
Multiple Ownership	Attachment A
CC&Rs, Rules & Regulations	Resolution
Assessments: Payment of Assessment
Transfer of Property Ownership
Annual Meetings
Membership & Benefits	Membership Assignment Form [PDF]
Assigned Memberships	Designation of Property Management Form [PDF]
Usage of Facilities
Hours of Operation	Unified CC&R's [PDF]
Passes: Member and Non-member

MEMBERSHIP POLICIES
Rev May 1, 2006

Eligibility

An owner of property within the Continental Country Club (CCC) development whose property is subject to assessment is eligible for membership in the Country Club upon payment of the annual assessment. If there is more than one owner of a lot, or if the lot is owned by a partnership, family trust, or similar arrangement, all owners of such lot shall designate one (1) person to be ³the member.² Designation must be submitted to Continental Country Club in writing.

Membership privileges will be denied to owners and their dependents that are delinquent on their assessments for any and all lots. If an individual owns more than one property and assessments have not been paid on any of the properties, membership will be denied. Membership may also be denied to property owners who have an outstanding serious violation of the CC&Rs. [top]

Dependents

The benefits of a member shall be extended to the spouse, dependent children and dependent parents residing in the member¹s household as their principal place of residence. Dependent children are unmarried children under the age of 21, or unmarried children under the age of 25 who are full-time students. Unmarried members with no dependents shall be entitled to name not more than two of the following to share membership privileges, so long as their principal place of residence is with the member: mother, father, sister brother, child, or co-habitant. [top]

Multiple Ownership

If there is more than one owner for a property, or the property is in a family trust, all owners must designate one member (immediate family) for membership privileges. Family trusts do not allow membership privileges for every person named in the family trust. [top]

CC&Rs, Rules and Regulations

Continental Country Club is a master planned community and all lots are subject to CC&Rs. CC&Rs vary depending on individual subdivisions. Owners are provided copies of CC&Rs by the title company at the close of escrow; additional copies of the CC&Rs are available at the Continental Country Club office. Violations of CC&Rs are subject to fines and/or liens placed upon the property if not taken care of within the allotted time. [top]

Assessments

The assessments levied by the Continental Country Club Homeowners Association shall be used exclusively for the purpose of promoting the recreation, health, safety, and welfare of the residents in the development by improvement and maintenance to the common areas and the services and facilities located thereon. Assessments are billed annually in December. [top]

Payment of Assessment

The annual assessment is due on January 1 and becomes delinquent if not paid by January 31 (after which it accrues interest at a rate of 2% per month). A lien will be recorded in the Coconino County Recorder¹s Office against any property for which the lot assessment has not been paid by April 1. A lien fee will be charged to cover the costs associated with filing the lien and lien release. An owner of more than one lot is responsible for payment of the assessment for each lot. Assessments are made on a per lot basis in accordance with the original plat maps and CC&Rs. Lots that have been combined by the county are still considered multiple lots by Continental Country Club. [top]

Transfer of Property Ownership

Continental County Club reserves the right to assess a transfer fee of $1,000 upon notification that ownership of a property is being transferred. Continental Country Club reserves the right to assess an additional inspection fee of $50 for all single-family residences transferring ownership to ensure there are no outstanding violations of the CC&Rs and/or Rules & Regulations on the particular property. If there is a CC&R violation on the property, it must be remedied prior to the close of escrow.

Transfer of a property within the immediate family; i.e. parent(s) to children with a quitclaim deed or warranty deed, shall pay a transfer fee of $150 upon notification of the transfer of title for the property. [top]

Annual Meetings

The Continental Country Club Homeowners Association holds its annual meeting in August. Status of the homeowners association will be reviewed and election of Board Members will take place. Each lot is allowed one vote. Members unable to attend the Annual Meeting may vote by absentee ballot. [top]

Membership & Benefits

Membership in Continental Country Club is required by the CC&Rs. There are currently two categories of membership based on the CC&Rs for each subdivision. The two categories of membership are full and associate. Membership privileges will be suspended for non-payment of assessment or failure to correct CC&R violations.

Benefits available to those persons who live in subdivisions where CC&Rs require an assessment of $300 annually (Full Members) are:

1. Enforcement of CC&Rs
2. Architectural Control Committee Review
3. Maintenance of Common Areas, including Lake Elaine & Walnut Canyon Lake
4. Continental Country Club Newsletter
5. Use of Clubhouse Pool, Bear Paw Pool & Jacuzzi, Tennis Courts & Fitness Center
6. Discount of Golf Green Fees

Benefits available to those persons assessed $200 annually (Associate Members) who live in the subdivisions of Marina Del Lago, Coconino, Canyon Country Club Estates Units II & IV, Continental Country Club Estates Unit II, Sunridge, and Elk Run are:

1. Enforcement of CC&Rs
2. Architectural Control Committee Review
3. Maintenance of Common Areas, including Lake Elaine & Walnut Canyon Lake
4. Continental Country Club Newsletter

Associate Members may upgrade to Full Membership by paying an additional $100 per year. [top]

Assigned Memberships

A member may assign his/her membership privileges from one week to one calendar year pursuant to the following: (a) the assignment form is completed satisfactorily; (b) if a property manager or company is employed to handle the rental, a Designation of Property Management must be on file; (c) personal membership privileges are relinquished; (d) tenants are aware of CC&Rs and Rules & Regulations; (e) tenants with assigned membership privileges may purchase Assignment Membership cards. Card fees are: 2 adult tenants per rental - $25.00 per person per card; related children of tenants between the ages of 5 and 25, unmarried and full-time students, $10.00 per child per card.

Note: Associate Members must pay the upgrade fee of $l00 to assign their membership.

Property owners are automatically assigned personal membership privileges once per year. Should that privilege be assigned to another party and later reclaimed by the owner, there will be no assignment fee. During the assignment period, owners may not exercise membership privileges and assigned memberships may not be split. In other words, assignment shall not be made to two different people/families who do not reside together. Abuse of this privilege may result in suspension of membership. [top]

 

Usage of Facilities

Swimming pools, tennis courts and the Fitness Center are open to our members and their guests only. The golf course is open to the public. To avoid public abuse of our facilities we have issued membership cards to identify those who are entitled to use the facilities for free or at a discounted rate. Therefore, in order to avoid being denied access, you MUST present your membership cards when using our facilities. Membership cards are NOT transferable. Please do not allow your card to be used by anyone other than yourself. Continental Country Club employees have been instructed to randomly check other forms of identification of users of CCC facilities to verify the intent of cardholders. [top]

Hours of Operation

The Continental Country Club is located at 2380 N. Oakmont Drive in Flagstaff, Arizona. Hours of operations depend on the time of year and will be posted in the newsletter. Golf is a seasonal operation, and dependent on weather. Green fees vary depending on the season as well. Please contact the Pro Shop for course status and current rates. The swimming pool is generally open from mid-May through the mid-September, weather permitting. Hours and schedules are printed in the Continental Newsletter throughout the summer months. Tennis is available as long as the courts are not covered with snow. Hours of operation vary. Call Continental Country Club for further information at 928-526-5125.

A swimming pool, hot tub, and recreation room are available for member use at the Bear Paw Recreation Center on Bear Paw Road. For Bear Paw Recreation Center information, call 928-522-l588. [top]

Passes

The Board of Directors has approved the following passes to allow for relatives, friends and non-members to use the facilities. These rates are approved annually by the Continental Country Club Board of Directors and are subject to change.

Member Passes

• Grandkids Pass: This card entitles grandchildren (16 years old and younger) of the member to use the recreation facilities, with the exception of the Fitness Center. Children under the age of 12 may NOT enter the Fitness Center. Children 12 and under must be accompanied by an adult at the swimming pool and all other recreation facilities.

Upon request, Full Members are entitled to one (1) complimentary Grandkids Pass per year/per property.

This pass does not include golf discount.

• Member-Guest Pass: This card entitles guests of Full members to use the recreation facilities for one (1) day. The daily fee for member¹s guests shall be $10 per guest, per day, and must be purchased by the member on the day the guest will use the facilities.

Full Members are entitled to one (1) complimentary 6 punch Guest Pass. If needed, the Full member may purchase an additional 6 punch Guest Pass for $50.00.

This pass does not include golf discount.

• Tennis Keys: Courts 3-8 are locked courts. Full Members may purchase up to two keys @ $10.00 per key. Reservations are required for play on these courts by all members.

Non-Member Passes

• Annual Recreation Pass: Non-members of CCC may purchase this card. The cost is $450.00 for up to four (4) family members. This pass may be used at Bear Paw Recreation Center, CCC Pool, tennis courts, and the Fitness Center. Children under 12 may NOT enter the Fitness Center. Each member will be issued a card. Cards are not transferable; only the person whose name and picture appears on the front of the card may use it.

Abuse of this card will result in suspension of the card for all cardholders on this account.

This pass does not include golf discount, daily guest pass or Grandkid pass purchase privileges.

Annual Recreation Passes are available at the front desk of the Continental Country Club. Continental Country Club employees have been instructed to randomly check other forms of ID of members using CCC facilities to verify the intent of cardholders. [top]

Rev May 1, 2006

COLLECTION POLICY

Statement of Purpose

The Corporation¹s economic well-being relies on the timely payment of assessments and other allowable charges.

As it is the Board¹s responsibility, as defined in the By-Laws of the Corporation and the Declarations, as defined in the Resolution to use its best efforts to collect funds owed to the Corporation, the following policies and procedures have been adopted by the Board of Directors of the Continental Country Club, Inc., the Corporation. [top]

Policy [top]

1. IMPLEMENTATION
   1. The Staff will implement this Collection Policy in accordance with Attachment A.
2. AMOUNTS PAYABLE TO THE CORPORATION
   1. Amounts payable to the Corporation from Owners of residences or lots (Owners) within the Development pursuant to the terms of the Declarations include, but are not limited to, the amounts set forth in the Declaration for such Development, and include but are not limited to the annual lot assessment, special assessments, rules enforcement fees, architectural control fees, repairs to the common area that are an owner¹s responsibility, legal fees and other costs (all collectively referred to as Assessments) associated with collection of the Assessments on behalf of the Corporation.
3. PAYMENT SCHEDULE
   1. Annual Lot Assessments are due on or before January 1st each year.
   2. Annual Lot Assessments not paid on or before January 31st are deemed delinquent
   3. All other assessments and fees are due 30 days from the date of the invoice.
   4. Payments received are applied to the oldest charge first.
4. LATE FEES and INTEREST CHARGES
   1. A late fee of 10% of the annual lot assessment may be charged to the homeowner¹s account when the account becomes delinquent unless otherwise determined by the Board of Directors.
   2. If an Assessment or any portion thereof is not paid within (30) days of its due date, the balance owing will then start to accrue interest.
   3. A $15.00 Non Sufficient Funds charge will be applied to the homeowner¹s account for any check returned by the bank.
   4. Late charges, interest, costs of collection, including attorneys fees and NSF check fees shall be the personal obligation of the delinquent owner and shall also be secured by an assessment lien against the Lot of the delinquent Owner.
   5. All interest, late charges, costs of collection, and other fees are due and payable immediately, without notice.
5. LIEN FILING
   1. If the Corporation records a lien against the lot of a delinquent Owner(s) with the Coconino County Recorder's office, all costs and attorney's fees the Corporation incurs for preparation, recording and satisfying the line(s) shall be the personal obligation of the delinquent Owner(s) and shall also be secured by the assessment lien against the Lot of the delinquent Owner(s).
   2. The Board of Directors of the Corporation shall determine the charge associated with preparation of and recordation of the lien.
6. COLLECTION LETTERS AND SERVICES
   1. The Corporation may cause, but shall not be required, to send a "late notice" to the delinquent Owner(s).
   2. The Corporation may simultaneously send a copy of the notice to the mortgage lender of the property.
   3. If the Corporation refers a delinquent account to an attorney or collection agency for collection of assessments from a delinquent Owner(s), the attorneys¹ fees and/or costs of collection incurred will be the personal obligation of the delinquent Owner(s) and will be secured by the assessment lien against the Lot of the delinquent Owner.
   4. Upon referral to an attorney or collection agency, the attorney or agency shall take all appropriate action to collect the accounts referred.
7. OTHER COSTS OF COLLECTION
   1. Should the corporation incur charges for the following, the charges may become the personal obligation and/or be secured by an assessment lien against the Lot of an owner:
      1. Fees charged by an agent or representative of the Corporation to collect funds payable to the Corporation
      2. Owner bankruptcy
      3. Foreclosure action or deed in lieu of foreclosure
      4. Notification, filing and satisfying liens
      5. Enforcement of the Corporation¹s Rules, Bylaws, Declaration or Policies
      6. Litigation
      7. Coordinating repairs to the Corporation¹s common areas that result from the acts of owners, their tenants or guests
8. WAIVER
   1. The Corporation may grant a waiver of any provision herein upon petition in writing by an owner showing personal hardship.
   2. Such relief granted an owner shall be appropriately documented in the files.
   3. Such relief may include extension of the time for filing of lawsuits and liens or other modifications of these procedures as the Corporation shall determine appropriate under the circumstances.
9. ONGOING EVALUATION
   1. Nothing in this Resolution shall require the Corporation to take specific actions other than to notify homeowners of the adoption of these policies and procedures.
   2. The Corporation has the option and right to continue to evaluate each delinquency on a case by case basis.

COLLECTION PROCEDURE, TIME FRAME AND IMPLEMENTATION OF THE COLLECTION POLICY [top]

1. Owners shall pay to the Corporation the Annual Lot Assessment on or before January 1 of every year.
2. An Assessment shall be deemed delinquent and a late charge will be imposed if the entire Assessment is not paid within thirty (30) days of its due date. Upon becoming delinquent:
   1. A late fee shall be assessed and interest shall begin to accrue as per terms of this policy.
   2. A demand for payment may be sent to the delinquent Owner(s).
3. March 1st, a NOTICE OF INTENT TO LIEN may be sent to the delinquent Owner by certified and regular mail and include the following:
   1. a copy of the invoice showing the amount due and when it was due
   2. late fees and interest accrued to that date
   3. Statement of intent: "if payment is not received within 30 days, a Lien shall be recorded with the Coconino County Recorder. The charge associated with such lien recordation and release is $150.00"
   4. The fee may be changed from time to time by the Board of Directors
4. April 1st, if full payment has not been received or payment arrangements agreed to between the Owner and the Corporation, the Corporation will record a Lien against the Lot of the delinquent Owner(s) with the Coconino County Recorder.
   1. Upon recordation with the Coconino County Recorder, the Corporation shall, by regular and certified mail, send a copy of the Notice and Claim of Lien to the delinquent Owner(s) at the Owner(s) address on record with the Corporation.
   2. A copy of the Notice of Lien may be mailed to the Mortgage lender with a request that the lender send a letter to the delinquent owner advising the owner of the lender¹s option to accelerate the mortgage debt.
5. The Corporation may institute an action for a personal judgment against a delinquent Owner(s) for unpaid Assessments, late charges, interest, costs of collection, attorneys fees and other unpaid charges at any time after an Assessment becomes delinquent. The Corporation may institute an action to foreclose the Assessment lien any time after the Corporation records a Notice and Claim of Lien against the Lot of the delinquent Owner(s).

   Records in the Book Minutes February, 2001
   Signed on February 20, 2001
   Bill Bab
   President, Board of Directors

ATTACHMENT A

STAFF PROCEDURES [top]

General Manager

1. Shall ensure that the assessment invoices are mailed at least 20 days before the due date of the assessment.
2. Shall ensure that the Corporation acts uniformly and prudently in all collection issues.
3. Shall determine whether to accept assessment checks marked "paid in full," or to mail back to property owner.
4. Shall authorize the waiver of any late fees.
5. Shall review on a monthly basis unpaid lot assessments and report to the Board of Directors as necessary.
6. Shall function as liaison with the Corporation¹s legal representatives regarding actions to be taken on delinquent accounts and shall seek authorization from the Board of Directors prior to authorizing law suits or foreclosure action
7. Shall have final approval on any payment plan negotiated by the property owner, the Membership Director and/or the Controller.

Membership Coordinator

1. Shall ensure that the notifications and letters set forth in this policy are mailed in accordance with the schedule.
2. Shall record liens with the County Recorder in compliance with this policy.
3. Shall ensure that the collection policy is included in the "new owners package" at the time of property transfer.
4. Shall ensure that a summary of the collection policy is published periodically in the newsletter.
5. Shall maintain a log of delinquent owners and action taken.
6. Shall verify with the County Recorder and Assessor that the Corporation¹s records reflect the correct owner and address for each delinquent property owner.
7. Shall notify Controller of all lien fees and collection related fees.

Controller

1. Shall ensure that assessment invoices are mailed promptly in December and statements monthly until the assessment is collected.
2. Shall Receive and credit all assessment payments to the property owners account.
3. Shall invoice lien fees and collection related fees to the owners account.

RESOLUTION

The Board of Directors of Continental Country Club, Inc. (the "Corporation") adopted the following Collection Policy on February 20, 2001. [top]

Recitals

1. Continental Country Club, Inc., an Arizona non-profit Corporation (the Corporation), is charged with certain responsibilities in the maintenance and operation of a country club, other recreational facilities and common areas in or near Flagstaff, Arizona and to provide for the management, maintenance and preservation of the Continental Country Club Development (the Development). The Corporation has all the powers and privileges to perform its duties and obligations as are set forth in the Declarations of Restrictions for residences, lots and common areas placed upon property in the Development now or hereafter recorded in the Office of the Recorder of Coconino County, Arizona (the Declarations).
2. The Corporation has the power to fix, levy, collect and enforce payment by any lawful means of all charges or assessments pursuant to the terms of the Declarations and to pay all expenses in connection therewith.
3. The Corporation must have the financial ability to discharge its responsibilities.
4. The Corporation is required to pursue collection of all charges or assessments from owners of residences or lots (Owners) within the Developments pursuant to the terms of the Declarations.
5. The Board of Directors of the Corporation desires to adopt a non-discriminating and systematic procedure to collect all charges or assessments from owners of residences or lots within the Development (Owners) pursuant to the terms of the Declarations.

Now, therefore, be it resolved that the Corporation does hereby adopt the following procedures and policies for the collection of assessments and other charges of the Corporation.

In witness whereof, the undersigned have executed this Resolution the 20th day of February, in the year 2001.

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